Pursuant to the Companies Act (Sw. aktiebolagslagen (2005:551)), the General Meeting is the Company’s supreme decision-making body and shareholders exercise their voting rights at such meetings. Annual General Meetings must be held within six months from the end of each financial year. In addition to the Annual General Meeting, Extraordinary General Meetings can be convened. Munters’ Annual General Meetings are held in Stockholm, Sweden, every calendar year before the end of June.
Pursuant to the Articles of Association, notices convening General Meetings shall be issued through announcement in the Swedish Official Gazette (Sw. Post- och Inrikes Tidningar) as well as on the Company’s website. Announcement to the effect that a notice convening a General Meeting has been issued shall be made in Svenska Dagbladet. Once Munters is listed, a press release in Swedish and English with the notice in its entirety will be issued ahead of each General Meeting.
Right to attend General Meetings
All shareholders who are directly recorded in the share register maintained by Euroclear Sweden five weekdays (Saturdays included) prior to the General Meeting and who have notified the Company of their intention to participate in the General Meeting not later than the date and time indicated in the notice of the General Meeting, are entitled to attend the General Meeting and vote for the number of shares they hold. In addition to notifying the Company, shareholders whose shares are nominee registered through a bank or other nominee must request that their shares are temporarily registered in their own names in the register of shareholders maintained by Euroclear Sweden, in order to be entitled to participate in the General Meeting. Shareholders should inform their nominees well in advance of the record date.
Shareholders may attend General Meetings in person or by proxy and may be accompanied by a maximum of two assistants. It will normally be possible for shareholders to register for the General Meeting in several different ways, as indicated in the notice of the meeting.
Shareholders who wish to have an issue brought before the General Meeting must submit a request in writing to the Board of Directors. The request must normally be received by the Board of Directors not later than seven weeks prior to the General Meeting.